3-2. Handling of Vouchers
With the implementation of the “電子帳簿保存法”, the handling of invoices and other documents will change.
Please refer to the following list of typical items.
| No. | Patterns | Storage Format | Supplementary information |
| 1 | Invoices, etc. received via email, etc. | Electronic | |
| 2 | Invoices, etc. downloaded from the website. | Electronic | |
| 3 | Since this is a transaction for which no receipt is issued, I took a screenshot of my online banking transfer details. | Electronic | The transaction must be legible and accurate.
Screenshots are available only if you are unable to store the data on your PC or smartphone. ・The print button is displayed on the screen, and the data can be output as a PDF file for storage. |
| 4 | Invoices received on paper and scanned into electronic format. | Paper | Scanner storage is not supported, so paper originals must be processed and stored. |
| 5 | When the same invoice is received both electronically and in paper form. | Electronic or Paper | If the contents are identical and there is no agreement with the counterparty as to which is the original, there is no problem as long as one of the forms is kept. |
| 6 | Emails with transaction information in the body of the message. | Electronic | |
| 7 | Handwritten invoices were scanned by the vendor and sent in electronic data format (PDF). | Electronic | If handwritten invoices, etc. are not received in paper form and only electronic data is received, the data is stored electronically. |
| 8 | Delivery slip received electronically, printed out on paper for acceptance inspection, and stamped with an acceptance inspection seal. | Electronic or Paper | This is treated as a supplemental document. The delivery slip (paper) after the acceptance inspection seal has been affixed is,・Scan and send it electronically. ・Send it in paper form.No problem in either case. |
