04_Class Absences

This section explains the procedures and standards for requesting consideration from your instructor when you are absent from a class due to unavoidable circumstances.

The University has systems in place to prevent students who are on a leave of absence due to the circumstances listed below from being unfairly disadvantaged in terms of assessment. Students who fail to meet coursework requirements such as class attendance (including that for online courses), submission of assignments, and exam-taking should consult the office of their affiliated department (school or graduate school) in order to request special academic consideration from their course instructors. Please note that the final decision on a student’s absences is left to the discretion of the instructor.

●Bereavement Leave
●Jury Duty
●Infectious Disease
●Nursing Experience and Teaching Practice

If you are unavoidably absent for reasons other than those listed on this page, and you wish to be considered, please contact the Administrative Office of your School /Graduate School.

Bereavement Leave

●Scope

This policy applies to all full-time students currently in the Waseda University system.

●Number of days

Students are eligible for up to seven consecutive class-meeting days for the death of a first-degree family member (parent, child), second-degree family member (sibling, grandparent, grandchild), or spouse (if international travel is involved, extra days may be granted).

●Procedure

1. Obtain a “Notification of Absence due to Bereavement” from the office of your affiliated department within ten days of the end of the period for which consideration is sought.
2. Promptly fill out and submit the completed “Notification of Absence due to Bereavement,” along with appropriate documentation, such as a funeral acknowledgment card, to the office of your affiliated department.
   *In the event the deceased is your guardian, it will also be necessary to follow the procedure to change guardians.
3. Obtain a “Special Consideration Request for Absence due to Bereavement” from the office of your affiliated department.
4. Submit the “Special Consideration Request for Absence due to Bereavement” to your course instructor and seek special consideration for academic work missed during your bereavement leave (if you are taking an online course, submit this request to the office offering the course or your instructor via email, the LMS, etc.).

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Jury Duty

●Scope

This policy applies to all full-time students and students from Doshisha University currently in the Waseda University system (students of e-learning courses in the School of Human Sciences and non-degree students are not included).
N.B. College students may use their right to refuse such duty (under the right of civil law).

●Procedure

1. Notify the office of your affiliated department and submit the “Notice of Term of Service (Summons)” you received.
2. Submit a “Request for Consideration” to your course instructor and seek special consideration for academic work missed during your jury duty leave (if you are taking an online course, submit this request to the office offering the course or your instructor via email, the LMS, etc).

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Infectious Disease

In order to prevent the spread of highly infectious diseases, students who have contracted any of the specified diseases will not be allowed to attend class, based on the authority of the School Health and Safety Act (the length of the suspension period is based on Mandatory Suspension Guidelines).

●Scope

See the information available on the Health Support Center homepage for details regarding preventing the spread of infectious diseases on campus.
*For information pertaining to COVID-19, follow the link below.
https://www.waseda.jp/inst/hsc/en/information/healthcare/infection

●Procedure

1. If you contract an infectious disease, notify the office of your affiliated department.
2. Once you have received permission to attend school, or the “suspension period of coming to school” has ended, ask your physician to fill out the designated Certificate of Recovery from Infectious Disease Form (「学校において予防すべき感染症」登校許可証明書) and submit it to the office of your affiliated school/graduate school.
3. After submitting the Certificate of Recovery, receive a “Notification of Absence due to Quarantine for Infectious Diseases” from the office of your affiliated school/graduate school. Fill out and submit the “Notification of Absence” to the office. Follow the instructions given by the office and contact your course instructor to seek special consideration for academic work that you missed during your illness.

*Regarding the COVID-19 and influenza (except for specified avian influenza), it is not necessary to submit “Certificate of Recovery from Infectious Disease” after the period of suspension from classes. Therefore, students may submit proof of illness (medical certificate, etc.) as an attached document. The name of infectious disease and the quarantine period should be confirmable from the document.

Nursing Experience and Teaching Practice *Teacher-training Education Courses

●Scope

This policy applies to all students who are on teacher-training education courses and taking nursing experience or teaching practice currently in the Waseda University system.

●Number of days

In accordance with the training period.
*Please note that special consideration will not be given if you have registered for a quarterly course, so please refrain from taking quarterly courses during the training period.

●Procedure

Information on how to request special consideration for absences during a training period will be available on the Teacher Education Center’s website and Waseda Moodle. You can request special consideration by following the procedures indicated, however, the final decision on a student’s absences will be left to the discretion of the instructor of each course.

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