09_Glossary of Course Registration Terms

In this section, we pick up terms related to course registration that are used throughout the university and explain them. However, there are some terms that are handled differently by Schools/Graduate Schools, and Institutions, so please be sure to check the Course Registration Guide of your School/Graduate School.

Glossary of Course Registration Terms

Terms Description
MyWaseda This is a portal site that provides various information about student life, such as announcements from the university, class, events, and etc. It is also used for Course Registration, Grade Report, Waseda Mail, and Waseda Moodle.
Waseda Moodle The Official Learning Management System of Waseda University. There are many courses that are taught using Waseda Moodle, such as quizzes and report submission, so please pay attention to the syllabus and the instructions of the instructor.
Web Syllabus Web Syllabus allows you to search for course information (day of week, time, instructor, classroom, class modality category,lecture outline and plan). Be sure to check before registering for courses: the course categories displayed in the Web syllabus are representative and may differ from the course categories in your own curriculum. Please be sure to check Study Guide and course registration guides distributed by your School/Graduate School.

Web Syllabus
Intensive Course Courses that are concentrated in a short period of time during the summer, winter, or spring. Intensive courses cannot be taken on overlapping dates. Even in the case of a overlapping schedule, it cannot be dropped outside of the designated cancellation period. Before registering for a course, be sure to check the class period for that course on the Web syllabus.

Quarter Courses This course is divided into the first half (spring quarter/fall quarter) and the second half (summer quarter/winter quarter) of the spring/fall semester, and is offered over an seven-week period.

Online Courses The courses in which part or all of the classes are conducted online.
Please note that there may be restrictions on course registration depending on the number of classes held online and the schedule on a day of the week, time.

Capacity The maximum number of students who can enroll in a course. The maximum number of students who can take a course is determined by the characteristics of the course, the size of the classroom, and the evaluation method.
Lottery In course registration, if the number of applicants exceeds the capacity of the course, this will be done automatically.
Over Enrolled As a result of the lottery, the course you applied for is unsuccessful and not allowed, and you cannot take the course.
Registered The state in which the student is allowed to take the course.
Available course list A list of courses available for registration and the number of seats remaining for each course. After the registration results for each registration period are announced, the School/Graduate School/Center offering the course will post the list on its website.
Registration closed The status of a course for which registration has been closed because the number of registrants has reached the maximum for that course. Closed courses can be checked in the Available course list.
Error A condition in which a student is not allowed to apply for a course if it is not in compliance with university-wide or School/Graduate School rules.

Seminar In general, seminars refer to a form of education conducted through students’ proactive participation in presentations and discussions, under the guidance of a supervisor. The process and timing of which seminars are chosen depend on the school/graduate school. For details on seminars, please check the information provided by your school/graduate school.
University-wide Open Courses Courses available to all Waseda University students. Courses offered by the Global Education Center, Center for Japanese Language(CJL), Center for International Education(CIE), and other Schools/Graduate Schools. Registration is possible during the First Course Registration.
Courses offered at other undergraduate school Courses that each School allows students from other Schools to enroll, and for which there is still room after the end of the Second Course Registration. Eligible courses can be found on the website of the department offering the courses after the results of the Second Course Registration are announced.Registration is possible during the Third Course Registration.
University-wide Minor System This is a system that allows students to pursue a specific theme regardless of their major field of study. Students who complete the required number of credits during their studies and apply for the program will be certified to complete the program, and a certificate of completion will be issued upon graduation. For details, please refer to the “University-wide Minor System” page on the Global Education Center website.
Audit/course enrollment fees Fees required to register for some courses, such as University-wide Open Courses. Failure to pay by the due date may result in not only not being allowed to take the determined courses, but also in lowering the priority of the lottery for subsequent course registration. Courses for which Audit/course enrollment fees are required can be checked in the remarks column of the Web Course Registration screen. For details on how to pay, please refer to 07_Payment of Audit/Course Enrollment Fees.

The auditing fee for “Tutorial English” and “Academic Writing and Discussion in English,” which are automatically registered for new students, are included in the tuition at the time of enrollment, so there is no need to pay them separately.

Number of credits counted as graduation required credits Credits to be counted as credits required for graduation.
Number of credits NOT counted as graduation required credits Not counted as credits required for graduation and not included in the GPA calculation. If you pass a course, it will appear on your transcript, but it will not appear on your GPA certificate. The category of courses that are not counted for graduation and how they are handled differ depending on the School/Graduate School to which the student belongs, so check the Study Guide carefully.
Required credits for graduation Credits required for graduation. Note that the number of credits required for graduation is determined not only for the entire course, but also for each course category. The number of credits required for graduation differs depending on the School/Graduate School, so check the School/Graduate School requirements.
(Graduation) Maximum number of credits to be included The maximum number of credits that can be included in credits required for degree completion. All credits which exceed this number, regardless of pass/fail, cannot be counted as credits required for degree completion.
limitation of maximum credits The maximum number of credits that can be registered for each year, semester, course group, and subject. Courses that do not count toward degree requirements are not included in the limitation of maximum credits. However, since there are some exceptions, students should read carefully the course registration guide or study guide provided by their school/graduate school.
Number of credits of courses registered counted toward the limitation of maximum credits The total number of credits of registered courses which count toward the limitation of maximum credits. The total number (of year-long, spring semester, fall semester courses) will be shown on the WEB course registration screen. 
“Pre-Registration” In some schools, additional course registration opportunities are provided such as a “Pre-Registration” period set up before the First Registration. Please check the information from your Undergraduate School/Graduate School office for details.
Automatic Registration Courses for which registration is required, and for which students are already registered prior the registration period. Students should confirm their automatically registered courses before the First Registration period.
Course Category Curricular classification of courses. Each School/Graduate School may use different terminology . For details, please refer to the Web Syllabus,School/Graduate School Study Guide and Course Registration Guide.
Eligible Year The year in which each course can be taken. For example, a course with a distribution year of two years or more can only be taken by students who are in their second year and above. However, some Schools and Graduate Schools have different rules for the limitation of the dividend year. Please check the Course Registration Guide of your School/Graduate School. For example, some Schools only set the dividend year as a guideline, but do not set restrictions on whether or not students can take courses.
Required Course Courses that must be taken for credit in order to graduate.
Required Elective Course Courses that must be taken from a designated group of Courses and for which a prescribed number of credits must be earned.
Second Foreign Language Foreign Language courses for which registration is required in some undergraduate schools and courses. For details on the number of credits required for degree completion, how to register, period of study, changing languages, etc., please see the information provided by your undergraduate school.
Retake Students must re-apply and take the failed course. If the course is a required course, it must be retaken.
Necessary Course Courses that must be passed before taking a particular course.
Omnibus Courses that have a different instructor for each class session. Please check the web syllabus for information on the instructors and details for each class session.
Web Course Registration daily mail A notification email sent the day after the Web Course Registration application and containing the “application details. Please note that this is only for the application stage, not the finalized “registration result”.
Course Registration Result Confirmation Email This is the email that notifies you of the result of your registration after the Web Course Registration application, checking of course requirements, lottery, etc. Students who do not register for courses during the registration period will not receive an email.

Some schools do not send a Course Registration Result Confirmation Email. For information on how to check the results of your course registration, please refer to the Course Registration Guide or Study Guide of your School/Graduate School.

Registration period and semester
Registration Opportunities Registration period Semester in which the course is offered
Spring Semester Course Registration From mid-March to mid-April Full Year,Spring Semester, Spring Quarter, Summer Quarter, Summer Intensive, Intensive (Spring Semester), Intensive (Spring and Fall Semesters), Spring/Summer, Summer/Fall, Summer Season
Fall Semester Course Registration From Mid-September to early October Fall Semester, Fall Quarter, Winter Quarter, Winter Intensive, Spring Intensive, Intensive (Fall Semester) ,Winter Season
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