06_Registration of Courses when studying abroad or returning from studying abroad
This section explains about “Intermission (study leave)” and “Extra Course Registration”. Please refer to 03_Credit Transfer for transfer credits earned during study abroad.
*Some Schools and Graduate schools may not offer this system. If you have any questions, please contact your School/Graduate School.
Intermission (study leave)
●What is “Intermission (Study leave)”?
●Prescribed procedure
●Points to Notes *Make sure to check before proceeding.
Extra Course Registration
●What is “Extra Course Registration”?
●Prescribed procedure
●Points to Note *please check before starting the procedure.
What is “Intermission (Study leave)”?
After you start your course, you may choose to participate in a summer school or to study abroad. In order to defer your studies halfway through, you are required to apply for intermission during the allotted time period. After returning from study leave, you may take the course by applying for resumption during the allotted time period. This is applicable for semester and full-year courses.
Example 1
You leave for study in the summer quarter of 2021 and return from the leave in the spring semester of 2022 and start the course again in the summer quarter of 2022.
Example 2
You leave for study in the summer quarter of 2021, return from the leave in the fall semester of 2021 and start the course again in the winter quarter of 2021.
【Intermission (study leave)】Prescribed procedure
Prior to study leave
| Procedures | Notes | Schedules | ||
|---|---|---|---|---|
| Spring-semester | Fall-semester | |||
| 1 | Confirm unavailable courses | Confirm the unavailable course(s) before studying abroad | In early March | In early September |
| 2 | Apply for “Intermission (study leave)” | Register for the course, using the method designated by your Undergraduate/Graduate School. | April | From late September to late October |
| 3 | Confirm registration results | You will be notified only when your application is not accepted. | By the end of July | By the end of January of the following year |
Applying for resumption
Apply through MyWaseda during the periods shown below. Refer to “How to apply for resumption” for the details.
| Spring-semester | From late February to early March |
| Fall-semester and Full-year courses | From late August to early September |
You will have the confirmation notice for your resumption in the course registration page in Waseda Moodle
or you will receive the confirmation mail in your Waseda mail.
【Intermission (study leave)】Points to Notes *Make sure to check before proceeding.
- This system only applies to cases in which the student intends to study overseas, such as at a summer school at an overseas university. However, it also applies to students studying full-year courses who are leaving because of absence from the school.
- Quarter courses (spring/summer/fall/winter quarters) and summer/spring intensive courses, which are held in vacation periods, are NOT covered by this system.
- Some courses are not covered by this system. Before applying for intermission, please be sure to check with your Undergraduate/Graduate School which courses are not covered by the system.
- Even after the intermission application has been accepted by your Undergraduate/Graduate School, there is a possibility that it is not approved by the instructors. In such cases, your schools will inform you.
- Despite the intermission application having been accepted, in certain cases, intermission is not approved for reasons such as those below.
・There is a mistake in the information on the resumption application form.
・The course in question is not running in the semester or academic year of resumption (because the course has been closed or suspended, or the semester it is offered has been changed).
・It is judged that the student will be unable to fulfill the conditions needed to obtain credits if they resume the course, because of significant discrepancies between the academic years due, for example, to changes in instructors or curriculum planning. - Grades and credits are given in the academic year and semester in which study is resumed. For example, if intermitting in spring semester 2021 and resuming in spring semester 2022, when a “pass” is achieved, credits will be treated as acquired in spring semester 2022.
What is “Extra Course Registration”?
“Extra Course Registration” refers to the system that enables students to newly take intensive courses during the spring or summer vacation or courses offered in the summer or the winter quarter, when they return to Japan from studying abroad.
Example 1
You study abroad from fall semester 2020 to spring semester 2021, trying to take advantage of the new system “Extra Course Registration”, to register for Course A and Course B as shown below:
【Extra Course Registration】Prescribed procedure
| Procedures | Notes | Schedules | ||
|---|---|---|---|---|
| Summer quarter courses / Summer intensive courses / Summer season courses | Winter quarter courses/ Spring intensive courses/ Winter season courses | |||
| 1 | Confirm available courses for “Extra Course Registration” | Confirm whether or not the course is available by checking the “Available course list of Extra Course Registration” to be found on the webpages of your Undergraduate/ Graduate School. |
From late April to early May | From Mid to late October |
| 2 | Apply for “Extra Course Registration” | Register for the course, using the method designated by your Undergraduate/Graduate School. | Please confirm the registration periods with your Undergraduate/ Graduate School office. | |
| 3 | Confirm registration results | Confirm registration results either from the course registration page or from Waseda Mail. | Late May | Late November |
| 4 | Pay Audit Fees /Course enrollment Fees (*1) or/and Credit Audit Fees (*2) *1 This applies only to students who take a course that requires the fee. *2 This applies only to students who study abroad with their private fund. |
Lecture fees, and laboratory and fieldwork fees for the courses on which the student is registered should be paid within the specified time. Please pay the full amount, in accordance with the Payment information email that will be sent to the student’s Waseda Mail address on the first day of the payment period. |
Late May | Late November |
【Extra Course Registration】 Points to Note *please check before starting the procedure.
-
- This system applies to students studying overseas in the semester in which Extra Course Registration is made, such as students on an exchange program, Double Degree Program, or CS(customized study) Program, or privately financed students, who study abroad with their private fund.
Points common to all students
-
- Some courses are not covered by this system. Before applying for “Extra Course Registration”, please check the List of Courses Open to Extra Course Registration, which can be found on the webpages of your Undergraduate/Graduate School.
- When registering for a course that requires an Audit/Course enrollment fee, it is necessary to pay the full amount during the specified time. Please see details below.
・Whether or not the course requires the fee:
Check the “Available course list of Extra Course Registration,” which can be found on the webpages of your Undergraduate/Graduate School.
・How to pay:
Check the “University-wide Open Courses Guidebook” or https://www.waseda.jp/inst/gec/en/undergraduate/registration/
-
- ・Grades and credits of the courses are given in which the courses are taken.
- ・Registration outside the period will not be accepted.
Points applicable only to students who have studied abroad at their own expense
-
- Regarding privately financed students, because no tuition payments are paid to Waseda University while they are studying overseas, it is necessary to pay audit fees corresponding to the number of credits, or Credit Audit fees, attached to the course taken via Registration upon Return to Japan. Credit Audit fees for each course are on the List of Courses Open to Registration upon Return to Japan.
Example: A privately financed exchange student registered for “Listening and Reading” (one credit), a summer quarter course offered at the Global Education Center via Extra Course Registration.
| Credit Audit fees | JPY 36,400 * |
| Audit/Course enrollment fees | JPY 37,950 |
| Total | JPY 74,350 |
*As stipulated below, the amount paid in credit audit fees is capped.
The total figure for the fixed fee per transferred credit (A), the enrollment fees paid during the relevant period of study overseas (B), and the Credit Audit fees (C) are capped at the level of the total amount of tuition, Educational Environment Improvement Fees, and Global Education Fees for the period of study overseas, regardless of the number of credits that are transferred or taken.
